Case Study: Miami Public Schools eliminates asset loss and cuts audit time by 93% with Wasp Barcode Technologies

District-Wide Asset Management Keeps Resources in the Classroom

Miami Public Schools, a 12-building district in Northeastern Oklahoma serving about 3,000 students, struggled with tracking IT equipment: assets were often unassigned, moved during breaks, and accounted for via an unreliable "honor system," creating grant-compliance risks and a labor-intensive annual audit that took 12 weeks (480 hours).

The district implemented Wasp asset management software—a centralized database with consistent asset labels and teacher-accessible tools—which eliminated asset loss, reduced audit time by 93% (from 480 to 36 hours), and now tracks over $1.6 million in IT equipment by funding source; the system also streamlines reporting for grants and will be expanded to additional fixed assets.

Miami Public Schools

Jason Garrison

IT Coordinator