Case Study: CEI (Concrete Express, Inc.) saves time and reduces invoice errors with Viewpoint's Automatic Invoicing

Automatic Invoicing saves time and reduces errors, freeing Accounts Payable team members to do more

CEI (formerly Concrete Express, Inc.), a Denver-based heavy civil contractor, struggled with a high-volume, error-prone accounts payable process—handling 50+ invoices a day from multiple vendors in varied formats, including handwritten and scanned PDFs. Manual data entry was time-consuming, led to mistakes and burnout, and made timely invoice approval and payment difficult.

Trimble Viewpoint’s Automatic Invoicing (included with Spectrum/Vista) uses AI/ML and Microsoft OCR to extract invoice data from drag‑and‑drop or forwarded emails, display populated fields alongside the original PDF for quick verification, and push entries directly to the ERP. The result: processing that once took two to three days now finishes in about a day to a day and a half, with fewer errors, cleaner PDFs, far fewer keystrokes, and freed-up AP time for higher‑value work and professional development.

CEI

Tammy Cox

Accounts Payable Manager