Case Study: Maine Department of Education improves statewide school facilities management and funding with VFA

Obtaining Increased Funding Levels Through Facility Self-Assessment at Maine Department of Education

The Maine Department of Education needed a better way to electronically collect, update, and report school facilities data across 179 SAUs and 652 public schools. Its challenge was maintaining consistent facility records, supporting planning and budgeting, and tracking energy and green building information with a system that could also work for occasional users. VFA, using VFA.auditor and VFA.facility, was selected to help address these statewide facilities management needs.

VFA implemented a web-based solution with simplified reporting, training, and custom energy/green assessment forms. As a result, Maine DOE cut database update time to one-quarter of the previous effort and reduced costs to 20 percent of prior levels, while improving data consistency and enabling stronger capital improvement planning and funding requests. VFA’s software also helped generate reports that supported maintenance funding decisions and statewide facilities management for approximately 65% of SAUs.

Maine Department of Education

Andrew Madura

Director of Transportation, Facilities & Food Services, Maine School Administrative