Case Study: Baptist Health System achieves more accurate capital planning and budget control with VFA.spendManager

Enabling Proactive Management of Capital Spending at Baptist Health

Baptist Health System, one of Alabama’s largest healthcare networks, was struggling with a fragmented and error-prone capital management process built on emails, spreadsheets, and handwritten notes. The inconsistent budgeting and requisition workflows made it hard to align spending with organizational priorities, track request status, and avoid delays and budget overruns. Baptist turned to VFA and its VFA.spendManager solution to bring more control and visibility to capital planning.

VFA implemented VFA.spendManager in 45 days, helping Baptist Health System improve planning, involve key stakeholders, and prioritize capital needs more effectively. The vendor’s controls and requisition tools enabled real-time budget reporting, better purchase consolidation, and stronger reconciliation of budgeted versus actual spend. As a result, Baptist now manages more than $55 million in capital budget with improved accuracy, better project status transparency, proactive Materials Management involvement, and stronger alignment to organizational strategy.

Baptist Health System

Greg Johnston

Vice President of Finance, Baptist Valley Health System