Case Study: Leading Private University achieves instant access to up-to-date, balanced budgets with Vena Solutions

Integration with banner provides instant access to up-to-date budget numbers

A leading private university in the educational services sector (not-for-profit, 900+ employees) struggled with a manual, error-prone budgeting process: Finance distributed dozens of Excel spreadsheets to hundreds of departments, then spent weeks consolidating emailed responses, correcting version-control issues and reissuing templates whenever the overall budget didn’t balance.

Vena integrated with the university’s Banner GL to automatically feed daily data into a secure central repository, using ETL to consolidate models and connected Excel templates that update automatically. Business rules enforced thresholds and balanced templates, a workflow engine assigned tasks and tracked progress, and a detailed audit trail recorded changes. The result was elimination of manual collection and rework, faster budget cycles (saving weeks and hours of effort), improved data accuracy and visibility, and quicker identification and resolution of bottlenecks.