Case Study: Leading Mining Company achieves faster, more accurate forecasting and centralized audit trail with Vena Solutions

Central data repository and audit trail cut forecasting time down by hours

A leading North American mining company (US$900M+ revenue, 1,300+ employees, based in Canada) was forecasting shipment values using a fragile 30‑page linked Excel workbook. The single, uncontrolled file risked loss or damage, allowed unauthorized edits, offered no easy way to track who changed what or the status of the forecast, and forced the Finance team into time‑consuming calls and emails to make real‑time updates.

Vena implemented a secure central repository that syncs with the client’s Ellips GL and automatically stores spreadsheets, templates, assumptions and drivers. A detailed, date‑ and user‑stamped audit trail and version rollback prevent unauthorized changes and restore prior versions, while what‑if modeling and the ability to run daily, weekly, monthly or quarterly forecasts speed planning. The result: forecasting time was cut by hours, data security and accountability improved, and the team can produce more accurate 30/60/90‑day forecasts and timelier decisions.