Case Study: Joseph J. Albanese, Inc. achieves 12-day faster AP processing and eliminates lost invoices with Vasion

Joseph J. Albanese, Inc. - Customer Case Study

Joseph J. Albanese, Inc., a Northern California construction firm, was struggling with a paper‑based accounts payable process that handled 3,000–4,000 invoices monthly and could take 30+ days from receipt to manager approval, causing lost invoices and missed payment discounts. To modernize AP and integrate with their financial systems, Joseph J. Albanese, Inc. engaged Vasion to implement the MaxxVault Enterprise Document Management solution.

Vasion’s MaxxVault deployment automated invoice capture from multifunction devices and scanners, performed PO lookups into the ERP to auto‑index and match invoices, launched routed approval workflows with exception handling, and linked field work‑order tags to invoices. The Vasion implementation reduced AP close time by about 12 days, virtually eliminated lost invoices, ensured payment‑term discounts were realized, gave management real‑time workflow visibility, and was rolled out to roughly 60 trained users.

Joseph J. Albanese, Inc.