Case Study: Vanderfield achieves 90% faster order-to-invoice approval with Upland Software’s FileBound

Vanderfield reduced their Accounts Payable process by 90 percent with Upland’s FileBound

Vanderfield is an Australian machinery and dealership group serving agricultural and residential customers across multiple rural locations. Facing a cumbersome Accounts Payable process that involved shipping paper invoices, inconsistent workflows, lost documentation and missed early-payment discounts—at a volume of around 5,000 invoices per month—they needed a centralized, transparent AP and document-management solution that would also integrate with a new ERP under a tight timeline.

Vanderfield implemented Upland’s FileBound in under six weeks to standardize workflows and centralize supplier documents, giving staff instant access to invoices and warranty records from any location. The change cut the order-to-invoice approval cycle by 90% (down to a two–three day process), unlocked more than $80,000 in annual savings through reduced labor, storage and postage costs, improved supplier engagement and claims handling, and delivered clearer cash-flow visibility for faster, more accurate decision-making.

Vanderfield

Jason Jones

Chief Commercial Officer