Case Study: Alum Rock Union School District achieves streamlined work-order tracking and reduced labor costs with UpKeep

Alum Rock Union School District Eases the Burdens of Miscommunication

Alum Rock Union School District, led by lead custodian Arturo Vasquez and a crew of 20 maintenance and 18 IT technicians, struggled to track handwritten work orders coming from roughly 25 requestors across 24 school sites—jobs were misplaced, duplicated, and left undone for weeks. Seeking a simple, user-friendly work-order solution, Arturo tried a free trial of UpKeep and adopted the UpKeep maintenance/work-order software to bring order to their dispersed operations.

UpKeep centralized work-order creation, progress tracking, history, and automated status emails so Arturo can see work across all sites in seconds, assign teams, and prevent duplicate visits. The district saved hours of technician time, reduced repeated tasks, improved communication with administrators, increased job completion, and realized savings of thousands of dollars in labor and man‑hours—demonstrating clear operational and financial impact from UpKeep.

Alum Rock Union School District

Arturo Vasquez

Lead Maintenance Custodian