Case Study: Xenia Recruitment streamlines hiring and shift management with Ubeya

Why your ATS and WFM platform should be best mates

Xenia Recruitment, a UK-based events staffing and recruitment agency founded in 2021, was struggling with a chaotic, manual hiring and workforce process. Before using Ubeya and Teamtailor, the small family business relied on spreadsheets, physical forms, Facebook groups, and an inefficient legacy system, which led to long hours, duplicate work, missing documentation, and a poor candidate experience.

Ubeya implemented its workforce management platform alongside Teamtailor’s ATS to fully automate the process from application to payroll. Candidates now apply online, data flows automatically into Ubeya and payroll, and shift booking takes about two minutes on average; the team also saw stronger application volumes, faster fill rates, fewer complaints, better compliance, and no more chasing candidates for forms or timesheets.

Xenia Recruitment

Ashleigh Pinder

Managing Director