Case Study: Tulsa Public Schools achieves automated inventory management and $40,000 annual savings with Tyler Technologies' Munis

Tulsa Public Schools - Customer Case Study

Tulsa Public Schools (TPS), a district serving nearly 42,000 students with 7,000 employees across about 100 sites and 250 delivery destinations, faced a large, complex inventory challenge: more than 700,000 inventory items (annual value $8M) managed across multiple stockrooms. The district was burdened by redundant, manual entry of Child Nutrition and warehouse orders, complex routing needs (dry/frozen, delivery days, load sequencing), and the requirement to automate immediately during conversion to Tyler’s Munis while keeping daily food service operations uninterrupted.

Working with Tyler’s development team, TPS implemented Munis with a custom Pick Ticket import from the WinSNAP Child Nutrition system and used Munis Scheduler to automatically translate nightly imports into pick and delivery tickets. The solution created a seamless, end-to-end inventory workflow—eliminating hundreds of daily manual entries, saving one FTE (over $40,000/year), improving accuracy and reporting, reducing site inventory and carrying costs, and ensuring timely, correctly staged deliveries; future enhancements (aisle/bin data) will further optimize picking.

Tulsa Public Schools

Linda Phillips

Director, Materials Management