Case Study: Dubuque Community School District achieves major time and cost savings in accounts payable with Tyler Technologies' AP Automation

Adopting electronic payments creates efficiencies and cost savings for the district

Dubuque Community School District in Iowa (1,900 employees, ~10,100 students) faced growing pains in its business office: a two-person accounts payable team was managing 5–6,000 vendors per year, with 95–98% of payments issued by physical check. Monthly board approvals created intense, concentrated workloads—printing, folding, stuffing and mailing checks—and stretched limited staff resources.

The district implemented Tyler’s AP Automation integrated with its Infinite Visions School ERP, using an early-adopter rollout that included staff input on setup. With a one-time vendor configuration and a single AP file to transmit, vendors now receive faster payments and can choose ACH, card, or check; the district reports roughly 15–20 hours saved per week, lower printing/postage costs, and improved staff morale and efficiency.

Dubuque Community School District

Kevin Kelleher

Chief Financial Officer