Case Study: Global Law Firm achieves 50% faster meeting-room management with Trimble Space Scheduling

How Trimble’s Space Scheduling Helps Optimize the Management of Meeting Rooms

One of the world’s leading global law firms, with offices in over 40 countries and a large London hub, faced the challenge of managing around 3,000 client meetings a month while delivering a premium visitor experience. The Front-of-House team in London had to coordinate room and car-park bookings, block and recurring meetings, AV and catering requirements, and visitor control across advance and same-day bookings, and needed a scalable, web-based solution that could handle heavy volumes without risking overbooking.

The firm upgraded to Trimble’s Space Scheduling (from its legacy Hospitality Suite) to provide web-based meeting, parking and resource booking, automated notifications, visitor tracking and advanced reporting. The new system delivered a 50% improvement in room-management efficiency, gave caterers and service providers instant updates, and freed receptionists to spend more time welcoming guests—improving operational responsiveness and the overall client experience.