Case Study: West Linn–Wilsonville School District achieves 1,000 hours/year savings and program-wide visibility on a $98M bond with Trimble e-Builder

West Linn-Wilsonville School District Addressing the Challenges of a $98 Million Bond Program with Limited Staff

West Linn–Wilsonville School District, a K–12 public system serving about 8,400 students across 42 square miles near Portland, faced the challenge of delivering a $98 million capital bond program without adding staff. Its four-person Operations team was overwhelmed by roughly 50 concurrent projects and relied on fragmented spreadsheets, emails, and file cabinets that prevented real-time reporting, increased risk of cost overruns, and limited stakeholder engagement.

The district implemented e-Builder’s integrated project management suite to centralize program data, standardize and automate cost, schedule and reporting processes, and provide collaborative, auditable workflows. The solution eliminated about 1,000 administrative hours per year (≈0.5 FTE), improved board visibility and stakeholder involvement, delivered accurate, real-time project information, and supported on-time, transparent completion of the bond program.

West Linn-Wilsonville School District

Tim Woodley

Director of Operations