Case Study: School District of Osceola County achieves real-time project transparency and streamlined construction workflows with Trimble e-Builder

School District of Osceola County - Customer Case Study

The School District of Osceola County, Florida — serving 52 schools and over 61,000 students — faced growing pains managing a large capital construction program (more than 150 active projects) with a patchwork of manual, paper-driven processes and a Microsoft Access database. Project timelines and status reports were frequently outdated, contract, purchase order and permit workflows lacked consistency and visibility, and staff spent excessive time extracting and correlating data for decision-making and audits.

By implementing the e-Builder Project Management Information Solution, the district centralized documents, defined a searchable filing system, and implemented more than 50 custom workflows (including plan review and permit processing) accessible from any web-enabled device for real-time updates. The Business Intelligence and reporting modules improved schedule visibility and accountability, automated notifications for Finance and Purchasing, and supported over 100 users across multiple departments — enabling faster approvals, better tracking of budgets and timelines, and long-term scalability (the district has closed over 1,300 projects since going live in 2010).

School District of Osceola County

Dan Olson

Construction Systems Analyst