Case Study: University of Oslo achieves NOK 17.5M annual savings and centralized, automated procurement with Tradeshift

The University of Oslo Centralizes Its Procurement Process For Efficiency Gains

The University of Oslo, Norway’s oldest university, faced a fragmented procurement model with separate departmental purchasing units that caused inefficiencies, higher costs, poor spend visibility and low contract compliance. Leadership therefore decided to centralize procurement and rationalize the number of staff involved to improve transparency, control and efficiency.

To do this the university created a central purchasing unit and adopted IBX Business Network (now Tradeshift) to consolidate suppliers, speed onboarding and automate purchasing. Contract coverage grew from 100 to 484, contract compliance rose from ~50% to ~90%, automation reached 70%, order line items grew ~10% annually and line items processed per FTE increased over 70%. Tender setup time fell from weeks to 1–2 days, 80% of invoices are now e-invoices, and the university saves NOK 17.5 million per year while reducing procurement headcount.

University of Oslo

Jacob Magne Landsvik

Head of Procurement