Case Study: Los Gatos Rowing Club achieves streamlined volunteer tracking and service-hour compliance with Track it Forward

How a Rowing Club Tracks Required Service Hours with Track it Forward

Los Gatos Rowing Club, a nonprofit since 1975 with about 120 junior high rowers and more than 400 parents and volunteers to manage, needed a reliable way to ensure each rower met a required minimum of 12 volunteer hours (with a $25/hour fee for shortages), approve hours, and recognize top volunteers. Before switching systems they tracked service with paper sheets and Excel, which Sharon Kirk, the club president, called a logistical nightmare. To solve this they turned to Track it Forward.

Track it Forward gave the club instant access to volunteer records, built-in event scheduling and shift signups, and easy approval workflows—eliminating stacks of paperwork and saving “a ton of time.” The vendor’s reporting tools let Los Gatos Rowing Club pull individual and activity reports to quantify volunteer value for grants, improve compliance tracking across 400+ volunteers, and recognize engagement more effectively, with responsive support when questions arise.

Los Gatos Rowing Club

Sharon Kirk

President