Case Study: St. Matthew Catholic School cuts volunteer tracking from weeks to hours with Track it Forward

Going from Paper to Tech for Volunteer Hours at St. Matthew's Catholic School

St. Matthew Catholic School in Columbus, Ohio, faced a chaotic, paper-based volunteer-hour system that required one volunteer to spend nearly three weeks each year sorting stacks of forms for about 600 students and 2,500 families to determine tuition-offset eligibility. Looking for an affordable, Excel-friendly solution, school volunteer coordinator Karen chose Track it Forward to replace the manual process and improve time accountability and shift scheduling for parents.

Track it Forward’s mobile app, flexible configurations and Excel import allowed Karen to bulk-register families, let parents log past or future hours, and run compliance reports and reminder emails. The result: what once took up to three weeks of work now requires only 4–5 hours of setup annually, with ongoing self-service tracking for parents and clearer reporting on tuition-offset eligibility—delivering substantial time savings and operational efficiency for St. Matthew Catholic School.

St. Matthew Catholic school

Karen

St. Matthew Catholic school