Case Study: HEMA Alliance manages 10,000+ members and 40+ clubs with TidyHQ

HEMA Alliance manages 10,000+ members with TidyHQ

The HEMA Alliance, a 501(c)(3) non-profit and the national body for Historical European Martial Arts in the United States, faced a significant challenge in managing its federated structure of over 40 clubs and 10,000 members. Their previous system was unreliable, making it difficult to track crucial membership renewals and verify insurance status, which was a legal requirement. This was especially problematic for their entirely volunteer leadership. The HEMA Alliance turned to TidyHQ for a solution to its membership management needs.

By implementing TidyHQ, the HEMA Alliance established a centralized platform for automated membership renewals, status tracking, and a self-serve payment flow. This allowed both the national body and its affiliate clubs to instantly verify members' insurance status. For over a decade, TidyHQ has provided the scalable infrastructure that supports the Alliance's growth, reliably managing 10,000+ memberships and surviving transitions in its volunteer leadership. The platform's accurate record-keeping is legally essential for the liability insurance included with every membership.

HEMA Alliance