Case Study: Aarhus University achieves streamlined workflows and consistent branded documents with Templafy

How Aarhus University improve their workflows through template management

Aarhus University, a top-10 research university founded in 1928 with about 12,000 employees, faced challenges managing the large volume of documents and templates required across education, research and administration. Administrative and HR teams spent excessive time locating the correct, on‑brand materials while an aging on‑premise template and document creation system proved resource‑intensive to maintain because only the supplier could update it. To address this, Aarhus University chose Templafy for template management and centralized document distribution.

Templafy delivered a flexible, future‑proof solution with centralized distribution into Microsoft Word and PowerPoint and library features that improve user experience and governance. The platform ensured consistent, up‑to‑date branding, made administration support easier, and optimized the time employees spend on case‑processing documents by allowing rapid checks, corrections and instant availability of updated materials — outcomes the university attributes directly to Templafy.

Aarhus University

Pia Hvid Tønnesen

Digital Project Manager