Case Study: Mott MacDonald achieves centralized global template management and faster, reliable document creation with Templafy

A legacy content management system overhaul leads to painless global enablement

Mott MacDonald, a £2bn global engineering, management and development consultancy with over 16,500 employees in 180+ offices, faced a fragile, on‑prem, Microsoft‑dependent template system that required weeks of manual updates, was prone to document corruption, and couldn’t integrate with Microsoft 365 or the cloud. To modernize template and content management, Mott MacDonald selected Templafy’s cloud‑based template and content management platform.

Templafy implemented a centralized, application‑agnostic solution with dynamic templates and a single metadata repository, enabling updates to be pushed to all 16.5K devices swiftly and eliminating costly, manual maintenance. The Templafy rollout reduced IT workload, improved delivery speed to clients, ensured compliance and removed the risk of frequent document corruption that had previously cost teams significant rework time.

Mott MacDonald

Graeme Bland

Head of IT for productivity & project applications