Case Study: Pennine Scout District achieves easier multi-group scheduling and communication with Teamup Calendar

How the Pennine Scouts Use Teamup to Manage Multiple Groups

Pennine Scout District, a UK-based volunteer organization managing over 1,000 youth members across 31 groups, faced a significant scheduling challenge. Their District Commissioner was responsible for tracking when groups left their scout huts for activities, a process previously managed through chaotic emails and phone calls that were easily missed. Traditional calendar services were ineffective for managing multiple groups and ensuring critical information was communicated.

The district implemented a shared calendar solution from Teamup. Teamup provided each group with its own writable sub-calendar while granting read-only access to all others. This allowed groups to input their own schedules and contact details, which automatically notified the commissioner. The solution streamlined communication, reduced missed information, and fostered more collaboration, as groups could now easily see and join each other's activities across the district.

Pennine Scout District

Alan Sharkey

District Commissioner