Case Study: Evelyn streamlines studio and equipment bookings with Teamup Calendar

Booking Studio Space and Shared Equipment with Teamup

Evelyn, the music branch of Swedish study association Kulturens, needed a more effective system for its student groups to self-book 24/7 studio space and shared equipment. Their previous Google Calendar setup was insufficient for managing bookings and communicating when equipment was borrowed from a studio. They turned to Teamup Calendar to create a streamlined, self-service booking solution for their participants.

Teamup implemented a custom calendar with sub-calendars for each studio room and shared equipment. They utilized a unique booking link for each student group, granting them modify permissions to book and edit their own sessions while protecting others' bookings. Custom fields were used to enforce booking guidelines, and specific sub-calendars with email notifications kept students informed of equipment availability. The solution was a major step up from their previous system, providing an organized and efficient process for managing studio and equipment scheduling.

Evelyn

Patrick Blomqvist

Business Manager