Case Study: Toledo Public Schools achieves 85% reduction in payroll effort and 99% payroll accuracy with TCP Software's TimeClock Plus

Toledo Public Schools Transportation Dept. Automated Timekeeping and Reduced Payroll Effort by 85%

Toledo Public Schools’ Transportation Services department struggled with a fully manual payroll process for its 260+ employees: physical punch cards, error-prone data entry, and a single payroll coordinator working 15+ hour days to manually transfer hours into SunGard. To solve this, TPS engaged TCP Software and implemented the TimeClock Plus digital timekeeping solution.

TCP Software configured TimeClock Plus (including Advanced Scheduler and automated reports) to meet TPS’s complex union and FLSA rules and require employee approval of hours. The result: an 85% reduction in payroll effort, a 99% improvement in payroll accuracy, a drop from roughly 40 corrections per pay period to seven total in a year, dramatically faster payroll turnaround, and a reduction in the coordinator’s comp time from 300 to 40 hours.

Toledo Public Schools

Cindy Fox

Transportation Coordinator