Case Study: Peninsula Orthopaedic Associates achieves centralized, faster and error‑reduced surgery scheduling with Surgimate

Integration With Athenahealth Key to Workflow Success

Peninsula Orthopaedic Associates (Salisbury, MD; 11 surgeons) faced a decentralized, manual surgery scheduling workflow that relied on five unsynchronized systems (EHR: Exscribe; PMS: athenahealth). Each case took nearly four hours to coordinate, information was hard to share across staff and surgeons, and visibility into the scheduling process was limited. To address this, the practice engaged Surgimate.

Surgimate was implemented as a centralized surgery scheduling platform, configured to POA’s workflow and integrated with athenahealth via API (and with QGenda for schedule sharing) to sync calendars and push surgical appointments. The solution consolidated scheduling from five systems to two, automated custom forms and presurgery tracking, enabled task assignment and productivity tracking, and drastically reduced scheduling time and manual-entry errors—delivering full transparency across departments and measurable workflow improvements for Peninsula Orthopaedic Associates.

Peninsula Orthopaedic Associates

Kemuel Carey

Chief Operating Officer