Case Study: Advanced Orthopedics of Oklahoma achieves 24% reduction in overtime with Surgimate

Advanced Orthopedics of Oklahoma Reduced Overtime By 24%

Advanced Orthopedics of Oklahoma, a high‑volume Tulsa practice performing over 450 surgeries per month, faced fragmented scheduling across multiple systems, manual data entry to produce forms, no pre‑op tracking or surgical reporting, and heavy scheduler overtime that drove up costs. To address these challenges they turned to Surgimate and its scheduling automation (including the HIPAA‑compliant Surgimate App) to standardize workflows and reduce manual tasks.

Surgimate was implemented in 2015 and provided predefined templates, one‑click paperwork generation, and follow‑up reporting that let staff track and convert patients who hadn’t yet scheduled. As a result, Surgimate reduced overtime by 24%, grew surgical volume by 12% in the first year, drastically cut booking errors, eliminated manual paperwork, and improved transparency and patient follow‑up across the practice.

Advanced Orthopedics of Oklahoma

Brandi Pond

Operations Manager