Case Study: Stony Brook University streamlines student time tracking and payroll with SubItUp

How a Renowned University Uses Time Tracking Software to Simplify Processes

Stony Brook University, one of New York State’s largest research universities, needed a better way to manage scheduling and time tracking for hundreds of student workers in Recreation and Wellness. The team was relying on manual paper timesheets and a labor-intensive process to track availability, build schedules, clock in and out, and reconcile hours for payroll. SubItUp’s automated scheduling and time tracking platform was brought in to simplify those workflows and support a touchless time clock during COVID-19.

With SubItUp, Recreation and Wellness centralized student staffing in one system, automated schedule generation, captured accurate digital time stamps, and auto-reconciled timecards against scheduled shifts before payroll submission. Managers could review and correct discrepancies on screen, replacing a process that once took much longer with one that now takes just minutes. The result was a safer, easier, and more reliable time tracking process, with improved accuracy, less manual work, and contactless clock-in and clock-out using university ID cards.

Stony Brook University