Case Study: New England Security Protective Services Agency Inc (NESPSA) achieves 2X faster subcontractor payments and Net 20 payment terms with Stampli

NESPSA Processes Invoices 5X Faster & Eliminates Late Payments

New England Security Protective Services Agency Inc (NESPSA) manages hundreds of subcontracted security providers and faced slow, manual AP/AR and compliance processes. Its small accounting team was printing and keying invoices into QuickBooks Desktop, which led to billing delays and paying subcontractors on a Net 40–45 schedule. NESPSA evaluated Concur, Ariba, and Stampli and selected Stampli to modernize its invoice and compliance workflow.

Stampli’s AP automation—including an agent-based integration with QuickBooks Desktop, a vendor portal, and centralized storage of subcontractor compliance documents—streamlined approvals and linked subcontractor invoices directly to client bills. As a result, NESPSA now pays compliant subcontractors roughly 2X faster (reducing average payment terms to about Net 20, a ~55% improvement) and invoices clients about 75% faster, while improving subcontractor communications and visibility using Stampli.

New England Security Protective Services Agency Inc (NESPSA)

Dan Sarno

Vice President and Controller