Case Study: Beyer Mechanical achieves a 60% reduction in invoice processing with Stampli

Beyer Mechanical Reduces Invoice Processing Time and Transforms Month-End Close

Beyer Mechanical, a large commercial HVAC contractor in South Texas, was processing about 1,500 invoices per month with two AP clerks using an older AP system and PaperSave. Manual coding, slow PO matching and a lack of integration with their ERP (Sage Intacct) led to frequent errors, long approval times and an inability to close the books on time. After evaluating options, Beyer turned to Stampli for an automated AP solution.

Stampli implemented a Sage Intacct integration in under 48 hours and deployed AI-driven invoice capture, coding, PO matching and approver selection, with nightly import of third-party service POs. As a result, Stampli cut the invoice lifecycle by 60% (from ~5 days to 48 hours or less), delivered 60x faster approvals across 1,500 invoices/month, improved AP clerk efficiency by ~33%, reduced monthly AP processing from roughly 50 hours to about 30 minutes, and enabled month-end close by day 10.

Beyer Mechanical

Jeremiah Heisey

Financial Controller