Case Study: Spanish Fork City achieves 2X faster invoice processing with Stampli

2X faster invoice lifecycle with automated expense allocations and easily customized invoice export files

Spanish Fork City faced mounting accounts payable (AP) strain as a four-person finance team handled 1,200+ invoices monthly, with 75% arriving by mail and one AP clerk spending two full days a week routing paper for approvals. When COVID-19 made in‑office processing impractical and a basic document management tool fell short, the City turned to Stampli’s AP automation platform (integrated with their Caselle accounting system) to modernize and scale invoice processing.

Stampli implemented a Caselle file integration and AI-driven workflow (Billy the Bot) so 100% of invoices are available the day they arrive, approvers can code and approve invoices online, and payment statuses sync back automatically. The result: a 2X reduction in the invoice lifecycle, a 12X faster path to get authorized invoices into Caselle, more than 50 hours saved per month through automated expense allocations and table templates, and dramatically reduced manual data entry — all delivered by Stampli.

Spanish Fork City

Kent Clark

Finance Director