Case Study: St. John Paul the Great Catholic High School achieves paperless operations and 200+ hours saved with Square 9 Softworks (GlobalSearch & GlobalCapture)

Prestigious Catholic High School Graduates to Document Management Software with High Honors in Capture Automation!

St. John Paul the Great Catholic High School, a college-prep school in the Diocese of Arlington, faced growing paper-based inefficiencies—student applications, medical records, transcripts and departmental files filled cabinets and made retrieval slow—and needed a solution that integrated with PowerSchool. After seeing a district elementary school deploy Square 9 Softworks, the high school selected Square 9 Softworks’ GlobalSearch and GlobalCapture to replace manual filing and scanning workflows.

Square 9 Softworks implemented GlobalCapture automated capture workflows and GlobalSearch integration with PowerSchool to OCR, index and store records; the school scanned roughly 100,000 archived documents, shredded most paper files, and deployed desktop scanners for ongoing capture. The result: Finance alone saved about 100 hours, departments saved over 200 hours in total, productivity rose at least 10%, and staff across Admissions, Registration, Medical and IT gained secure, immediate access to records from anywhere.

St. John Paul the Great Catholic High School

David Morales

Director of Technology