Case Study: Gas Field Services, Inc. achieves 75% paper reduction and automated document capture with Square 9 Softworks' GlobalSearch & GlobalCapture

Building the Foundation for Improved Efficiency, Document Capture Automation Demolishes Manual Data Entry!

Gas Field Services, Inc., a natural gas construction and operations firm with crews across four states, faced inefficient, paper‑heavy workflows as field employees lacked access to office documents and staff spent hours scanning, faxing and filing. To centralize records and automate data capture, they chose Square 9 Softworks’ GlobalSearch and GlobalCapture (including KeyFree Indexing OCR).

Square 9 Softworks implemented GlobalSearch and GlobalCapture to automate OCR indexing, payroll distribution and AP/AR workflows, enabling keyword search access for remote staff. The solution cut paper use by 75%, eliminated about 40 file cabinets, reduced filing by 12–15 hours per week, cut paystub distribution from 4–6 hours to one button press, saved roughly 5 hours/week on check stubs and 2 hours/week on per diem checks, and paid for itself within five months.

Gas Field Services, Inc

Matt Rasnake

IT Director