Case Study: a top 100 global law firm strengthens data governance and DMS migration with SPHERE Technology Solutions

SPHERE’s Depth of Automation Powers Smart Data Governance for DMS Migration of Top 100 Global Law Firm

A Top 100 global law firm partnered with SPHERE Technology Solutions to address significant security and operational risks within its unstructured data. The firm's existing Document Management System (DMS) was being used only about half the time, leaving sensitive case files and billable-hour data vulnerable. Their challenge was to gain visibility and control over millions of unmanaged folders and establish a secure data governance framework before migrating to a new DMS.

SPHERE implemented an analytics-driven solution to power a new target operating model for data governance. They used automation to analyze 21 million folders, determining ownership and aligning data with specific legal matters, which streamlined the migration to the new DMS. This process avoided moving stale data and created a pristine, secure environment. The firm gained the ability to understand, quantify, and report on its data, establishing a sustainable, long-term governance practice that protects sensitive information and supports business workflows.