Case Study: Koru Kids achieves streamlined spend management and saves 10 hours per month with Spendesk

How Koru Kids found the spending process its finance team deserves

Koru Kids, the fastest-growing childcare brand in London (41–50 FTEs), was struggling with a fragmented accounts-payable stack—using Pleo, Expensify and ApprovalMax—and managing subscriptions on shared CEO/COO cards that made tracking, supplier analysis and Xero reconciliation difficult. They selected Spendesk as a single spend-management platform to replace disparate tools, initially adopting virtual and physical cards and expense reimbursements with plans to roll out invoice management and leverage Spendesk’s Xero integration.

Spendesk delivered an all-in-one solution: easy-to-use virtual cards for subscriptions and one-off purchases, fast employee reimbursements, and a high-functioning Xero integration that automates accounting and improves supplier visibility. As a result Koru Kids saves about 10 hours per month, manages 10+ subscriptions with unique card details, logs 100+ payments weekly, reduced out-of-pocket spends, simplified ownership changes for subscriptions, and received consistently positive feedback on usability and support from Spendesk.

Koru Kids

Dana Chahine

Finance Lead