Case Study: York Region District School Board achieves greater transparency and streamlined finance operations with Sparkrock

York Region District School Board - Customer Case Study

York Region District School Board (YRDSB), the third-largest school board in Ontario with 123,000+ students across 210 schools and a $1.4B operational budget, faced a legacy finance system (BAS2000) that couldn’t scale to meet growth. Manual, paper-based purchasing for low-dollar items, limited reporting visibility, and time-consuming batch processes created operational bottlenecks. To modernize finance and procurement, YRDSB selected Sparkrock and implemented the Sparkrock K12 Finance Solution starting in 2009.

Sparkrock delivered a K12 finance and P2P solution (including an integration package for the eBuy Online Shopping platform) that brought real-time data, robust reporting (Spend by Buyer, Spend by Vendor, Cycle Time), Excel import/export, GL integration for in-system bank reconciliations, automated HST reporting, and streamlined year-end close. The Sparkrock solution turned reporting from “zero” to on-demand insight, eliminated redundant annual rekeying, saved staff up to an hour on manual entry tasks, and improved transparency and responsiveness across the board.

York Region District School Board

Wanda Muirhead

Chief Financial Officer