Case Study: Instructure halves floor-planning time and defers five years of leasing with SpaceIQ

Staying Ahead Of An Ever-Changing Workplace

Instructure, an education‑software company that grew to 1,200+ employees, faced rapid expansion and operational strain as it added roughly 250 employees each quarter: moves were tracked on spreadsheets, facilities managers spent 20+ hours a month walking floors and counting desks, and the prior vendor couldn’t keep up with change requests. To address these challenges, Instructure turned to SpaceIQ for space‑utilization and floor‑planning tools, including Floor Plan Visualization, Space and Move Management, Move Scenario Planning, Space Projections, and Lease Management.

SpaceIQ implemented real‑time floor plans, move management and scenario planning that cut time spent updating plans by 50% and eliminated manual desk counting (previously 15% of an FM’s day). Using SpaceIQ’s scenarios (e.g., reducing workstation lengths from six to five feet), Instructure accommodated 750 new hires in 2018 and deferred leasing additional space for five years; map revisions now populate in a day and support issues are resolved in hours, not days.

Instructure

Evelyn Guerra

Senior Director of Global Workspaces