Case Study: Florence School District One streamlines purchasing and accounts payable with Softdocs

Florence School District One - Customer Case Study

Florence School District One worked with **Softdocs** to address a paper-heavy, slow purchasing and accounts payable process that was creating backlogs and delaying invoice payments. The district had been using Softdocs’ print customization and delivery tools since 2000, and later needed a better way to capture documents directly from its accounting system and manage purchasing workflows more efficiently.

**Softdocs** implemented its ECM Platform, electronic forms, and content management tools to move purchase requisitions, approvals, and invoice handling into a decentralized, school-level workflow. The new process reduced paper, sped up purchasing, and improved AP turnaround; in one example, a purchase order was completed in just **44 minutes**. Florence School District One also reported that checks could be cut the same day and invoices were paid faster, helping maintain better vendor relationships.

Florence School District One

Donna Bethea

Director of Data Processing Services