Case Study: Theatre Suburbia achieves 30–40% time savings and secure cloud document management with SmartVault

'Technology Savvy' Proves a Winning Role for Nonprofit Theatre Group

Theatre Suburbia is a long-running, all-volunteer nonprofit community playhouse in northwest Houston that struggled with paper-heavy, slow processes—scripts, playbills, stage manager notes and publicity materials were printed from an outdated computer and circulated in person, creating coordination headaches because volunteers keep varied schedules and reviews required physical pickup and drop-off.

By adopting SmartVault’s online document storage the company centralized and organized board minutes, stage manager notes, publicity files and contact lists, granted controlled guest access, and began digitizing props and costumes. The cloud-based workflow sped approvals and handoffs (saving an estimated 30–40% of time), improved security over email/manual sharing, and made publicity and production coordination far more efficient.

Theatre Suburbia

Kris Thompson

Publicity Director