Case Study: Universities Canada achieves significant time savings and streamlined scholarship management with SmartSimple Cloud

Intuitive online application and review processes mean significant time savings for Universities Canada

Universities Canada, the national voice for Canadian universities, administers roughly 130 scholarship and bursary programs and distributes about $10–15M CAD annually. A small team was managing a decades-old 1999 Oracle system, spreadsheets and paper, with no expansion options, limited tracking, and no accounting integration—so they chose SmartSimple Cloud (SmartSimple Cloud for Scholarship Management) to modernize their application, review and awards processes.

SmartSimple Cloud moved applications, administration and reviews into one configurable online platform with real-time integration to Universities Canada’s financial software. The solution eliminated shipping boxes of files, gave reviewers secure remote portals (supporting committees that handle up to ~150 files per reviewer), improved minute-by-minute tracking, and let staff configure workflows themselves—resulting in measurable time savings, reduced administrative overhead, and more accurate, timely award payments.

Universities Canada

Justin Perrier

Scholarship Systems Analyst