Case Study: RMIT University achieves unified project oversight and better staff resourcing with Smartsheet

RMIT University captures and visualises project data for strategic planning and resourcing with Smartsheet

RMIT Studios, the strategy, planning and delivery arm of RMIT University, reorganised to a scaled-agile operating model and needed a single technology solution to replace siloed processes, coordinate dozens of stakeholders, and give visibility over more than 90 concurrent projects and the availability of 80+ staff. The team required a flexible, scalable tool to capture requests, approvals and timelines in one place so leadership could prioritise work and plan resourcing up to a year ahead.

By building a unified Smartsheet system of forms, sheets, dashboards and automated workflows, RMIT Studios now tracks real-time project status and staff utilisation in one view, speeds approvals, and shares tailored data across dozens of stakeholders. The result is clearer resource planning and prioritisation, faster stakeholder updates and a single platform to manage 90+ live projects—making it much easier for managers to see who’s working on what and reallocate people on the fly.

RMIT University

Kara Robinson

Partnership Coordinator