Case Study: Box achieves simplified management of large-scale events with Smartsheet

Box Simplifies the Management of Large Events With Smartsheet

Box, a large technology company, needed to plan and host massive events like Boxworks and Box Dev—up to 10,000 attendees across four countries and tied into a global user base. The senior director of global events faced a complex web of budgets, schedules, timelines and hundreds of ad‑hoc to‑do items, and required a mobile, scalable way to create a clear project roadmap and reduce logistical burden.

Box implemented Smartsheet (integrated with Box) as a centralized content repository and planning tool, using calendar overlays, attached speaker content, and the mobile app to visualize schedules, track tasks, and archive checklists. The result was a single source of truth that kept teams updated anywhere, reduced ad‑hoc meetings, prevented missed details, and saved days of planning for future events.

Box

Kathleen Castaillic

Senior Director, Global Events