Case Study: AdventHealth achieves centralized provider data and faster project timelines with Smartsheet

AdventHealth Centralizes Regional Healthcare Provider Data and Accelerates Project Management Timelines with Smartsheet

AdventHealth is a faith-based health system operating 53 hospitals and a network of outpatient and post-acute sites across nine states, serving 7.1 million patients annually. In the West Florida region its small Project Management team struggled with fragmented processes—relying on email and spreadsheets—leading to duplicated work, hundreds of manual tasks to track, poor visibility into provider and project status, and slow onboarding timelines.

AdventHealth adopted Smartsheet as a low-code, centralized “single source of truth” to manage provider onboarding, physician recruitment, construction, and other initiatives. Using templates, dashboards, automated workflows and external file links, the team consolidated hundreds of tasks, automated reminders and reporting, improved executive visibility and accountability, reduced turnaround times, and eliminated hours of manual work—saving the equivalent of multiple full-time administrators.

AdventHealth

Maria Boyd

Assistant Vice President of Project Management