Case Study: 4EF achieves 50% efficiency improvement and streamlined workflows with Smartsheet

4EF Streamlines Workflow, Improves Efficiency by 50%

4EF is a Netherlands-based technology consulting firm that builds custom software to help manufacturers optimize operations by integrating ERP, business intelligence, and cloud hosting. Staff who juggle programming, project management, and client work had been using Excel for planning and time tracking, which left them without real-time visibility into project status, billable vs. non-billable hours, or accurate historical data for scoping—hindering growth and risking timeline and budget errors.

After deploying Smartsheet (integrated with Microsoft Power BI), 4EF streamlined project workflows, resource planning, and reporting, enabling easy comparison of planned vs. actual hours and single-entry tracking. Within a month they gained more insight than in years, boosted overall efficiency by 50%, improved customer transparency and collaboration, and expanded their services to generate an estimated €60,000 in additional annual revenue.

4EF

Maaik Meijerink

Project Portfolio Manager and Technical Consultant