Case Study: Theatre Calgary coordinates 433 volunteers and saves staff time with SignUpGenius

Theatre Calgary manages 433 volunteers and 100,000+ attendees with SignUpGenius

Theatre Calgary, a nonprofit arts organization, faced the challenge of coordinating over 433 volunteers for its six annual productions. Their front-of-house team struggled with a manual process of juggling emails and updating schedules, which consumed staff time and left volunteers with unanswered questions. They turned to SignUpGenius for a solution to streamline volunteer scheduling and communication.

By implementing SignUpGenius, Theatre Calgary centralized all show details and role expectations into each sign-up. This provided clear communication upfront, resulting in smoother production nights and less staff time spent answering questions. The solution delivered a measurable impact by automatically tracking volunteer hours for accurate reporting and, most significantly, eliminating the need to hire a dedicated volunteer coordinator, resulting in considerable cost savings. SignUpGenius enabled them to manage all volunteers within their existing team structure.

Theatre Calgary