Case Study: Gentofte Municipality achieves 86 hours saved per month with Sign In Workspace

Gentofte Municipality saves 15 to 20 minutes per meeting booking with Planner

Gentofte Municipality, with 500 employees and about 850 meetings each month, was struggling with double bookings, missing overviews of rooms and resources, and time-consuming manual procedures for catering, AV equipment, cars, and meeting changes. Using Sign In Workspace’s Pronestor Planner with Catering, the municipality needed a better way to coordinate meetings and resources across departments.

Sign In Workspace implemented Pronestor Planner to centralize booking of rooms, catering, and equipment in one system. The result was a complete overview, no double bookings, and fully automated internal invoicing, saving Gentofte Municipality 86 hours per month overall. Meeting organizers save 15–20 minutes per booking, the kitchen saves about 75 minutes per day, and automated bookkeeping alone reduces about 20 hours per month.

Gentofte Municipality

Lars Nibelius

System Administrator for Pronestor Room & Catering