Case Study: Technology Transfer Office of US Research University achieves secure partner outreach, document control, and audit trails with ShareVault

Technology Transfer Office Leverages ShareVault’s Audit Trail and Organizational Features to Secure Partners

A technology transfer office at a top-tier U.S. research university, focused on commercializing faculty IP in the life sciences, needed to share large volumes of confidential data with 20–30 potential partners. Email lacked the security, document control, and audit trail required to protect new data and manage outreach effectively.

They implemented ShareVault as a secure central repository with strict access controls, the ability to revoke permissions after download, page-level tracking, and one-click activity reports. This enabled the office to close its first licensing deal and now supports broader licensing work by providing stronger document security, clear audit trails, and actionable deal intelligence.