Case Study: Barry University achieves centralized communication and streamlined RFP management with Scout RFP

Barry Uses Scout RFP To Escape Inefficient Email Chains

Barry University, a private university in Miami Shores, Florida with nearly 9,000 students, faced a manual, email-driven sourcing process in its Division of Business and Finance. Running RFPs through error-prone emails and Excel attachments made version control, collaboration across stakeholders, and locating the latest documents slow, inefficient, and frustrating for managers.

Implementing Scout RFP’s cloud-based platform centralized communication and version control, introduced a one-page event builder, reportable event history, permissions, and side-by-side bid comparison. Within months Barry completed multiple projects, eliminated inbox-based workflows, improved cross-functional collaboration, and now runs RFPs and RFQs regularly with faster, more transparent decision-making.

Barry University

Lena Mercea

Associate Vice President for Financial and Strategic Planning