Case Study: Boston-Based Molecular Diagnostics Lab achieves 90% reduction in manual inventory work and $75K annual reagent savings with Scispot

How a Boston-Based Molecular Diagnostics Lab Optimized Inventory Management with Scispot

Boston-Based Molecular Diagnostics Lab, a mid-sized molecular diagnostics and genomics testing lab in Boston processing 2,500+ clinical samples per month, struggled with delayed workflows caused by 20+ Excel spreadsheets, frequent misplaced samples across 20+ freezers, and reagent expirations that disrupted testing. To solve these issues they adopted Scispot (Plan: Scispot Professional) to replace manual inventory processes and improve sample traceability.

Scispot implemented a barcode-driven real-time inventory and sample tracking system integrated with the lab’s Hamilton liquid handlers and qPCR instruments, plus digital freezer mapping and automated reagent alerts with smart reordering. The changes delivered ~90% less manual data entry, sample retrieval time cut from ~45–60 minutes to under 5 minutes (≈85% faster), 500+ scientist hours saved per year, a 90% reduction in lost/misplaced samples, and about $75,000 in annual reagent cost savings through 40% reduced over-purchasing.