Case Study: Aclara cuts new‑hire paperwork to 15 minutes and saves 3,600 hours/year with Sapling

Aclara Powering the New Hire Experience with Sapling and Workday

Aclara, a fast-growing supplier of smart infrastructure solutions, faced a cumbersome, paper-based onboarding process managed centrally from St. Louis that couldn’t scale across its dispersed U.S. project locations. The HR team struggled to track completion of new-hire paperwork, placing administrative burden on field supervisors and consuming about two hours per hire before day one. After an RFP, Aclara selected Sapling to modernize onboarding and integrate with Greenhouse, Workday, and Paycom.

Sapling implemented a digital, customizable onboarding platform in about two weeks, providing workflows, a paperwork engine, automated emails, and mobile-friendly completion. The solution reduced new-hire paperwork time from two hours to 15 minutes, saving roughly 3,600 hours annually, improved consistency and compliance (including state-specific tax forms), removed the need for a dedicated national onboarding manager, and delivered clear ROI for Aclara.

Aclara

Elisabeth Mann

Talent Acquisition Operations Lead