Case Study: Red and White Fleet achieves a 75% faster financial close, $40K weekly cash‑flow boost, and improved profitability with Sage Intacct

Red and White Fleet streamlines its financial reporting with Sage Intacct

Red and White Fleet is a family-owned San Francisco Bay Area boat tour operator founded in 1915 that runs five vessels and hundreds of daily departures. Relying on QuickBooks desktop left the finance team struggling with a week of monthly A/P entry, a 20-day close, three-month budgeting cycles, and manual Excel workarounds—so the controller sought a modern, cloud-based financial system.

The company implemented Sage Intacct with integrations to Concur, OnePoint and its POS system, automating workflows to eliminate 20 hours of weekly data entry (saving about $120k), cut the monthly close by 75 to five days, shorten the budget cycle by 83%, halve DSO (14→7) to free $40k in weekly cash flow, and reduce labor and fuel costs—about $160k in combined savings—while delivering real‑time dashboards that improved profitability and supported strategic decisions like purchasing a new vessel.

Red and White Fleet

Sophia Shafiq

Controller